DUE TO THE CORONAVIRUS CRISIS, LARGE SOCIAL GATHERINGS HAVE BEEN POSTPONED WORLDWIDE. HERE ARE A FEW TIPS ON HOW TO INFORM YOUR FRIENDS & FAMILY.
WHEN SHOULD WE TELL OUR GUESTS?
What should you do if this happens to you? First, it’s important to tell people you’re changing the date as soon as you know. We suggest an email to get the information to your guests as soon as possible. This will give them time to cancel flights and make other arrangements.
First, Consult Your VIPS
The most important people to discuss your proposed new date with are your families and your wedding party. If relevant, start first with whoever is contributing to your wedding day. Of course, you’ll want them all to be there, but know that a change in date could also bring with it a change in your line-up.
WHAT’S THE BEST WAY TO TELL OUR GUESTS?
Once the two of you have decided to postpone, you will want to make the announcement reach everyone quickly. Here are two simple options.
1. Send an email announcement to your entire guest list and then give each member of your wedding party a list of guests to contact. Ask them to call each guest personally to check they got the email and find out if they plan to attend the new proposed date.
2. Send a digital or formal postponement card. Either ask your stationery provider to design a card or you can also DIY your “Change the Date” announcement using Canva or Adobe Spark. These easy-to-use apps have the option to download your designed card to send to your guests either by text or shared on your social media accounts.
When postponing or changing wedding plans, keep the card upbeat, positive, and informative so it does its job. You don’t need to explain why you’re changing the date, just announce the new date and info, along with the date and location, sample wording might include:
• Please mark your calendars with our new wedding date. We’re excited and can’t wait to celebrate.
• We changed our date and can’t wait to cele brate!
• Save our new date!
• New date! Same wedding! Please join us on our new date as we celebrate our wedding.
In special circumstances, announcement cards with the following suggested wording:
• In lieu of the situation, we’re changing our date so we can celebrate safely.
• Due to unforeseen circumstances, we decided
to elope and we’re changing the date of our wedding celebration.
• Change of plans! Due to the ongoing situation we have decided to postpone
our wedding. Please save our new date.
OR IF YOU PREFER A MORE DETAILED MESSAGE:
“We’ve decided to postpone our wedding to allow this terrible crisis to pass. We love you and want all our family and friends to attend, and right now, we know that’s not possible. We’ll send you our new date soon. Thank you for understanding.”
“We’ve made a difficult decision to postpone our wedding. This was a heart-breaking decision, but not nearly as heart-breaking as the idea of putting our loved ones at risk. When it comes right down to it, a marriage is a commitment of two people, and a wedding is a party that can be rescheduled, so that is the route we have decided to take. Things are changing rapidly and there are still many unknowns, but we will be reaching out as soon as we know more. In the meantime, hug your loved ones at home! Be safe and be well.”
Update Your Website
If you’re using a wedding website to keep guests informed, add a note on the homepage about the change of plans. As you nail down a new date and the logistics such as accommodation etc, continue to update the website to keep guests in the loop. As rearrangements are made, they will surely appreciate the extra effort and direction.
If your wedding is being postponed because of a reason beyond your control, keep calm and don’t panic! This is out of our control and everything will be okay—it’s not worth making yourself worry, very little is.
In fact, in times like these, it’s even more important to remember the end goal: You’ll be marrying the love of your life, however it plays out. At the end of the day, as negative as this situation is, remember that it is more important to celebrate when your loved ones feel safe and happy,